privacy policy.

Privacy Policy – Studio Roep
Last updated: June 12, 2025

At Studio Roep, based in Oisterwijk, the Netherlands, we take your privacy seriously. This policy explains what personal data we collect, why we collect it, how we use it, and how we protect it. We process personal data in accordance with the General Data Protection Regulation (GDPR).

1. Personal data we process

We collect personal data when you use our services or provide data to us directly. The data we may collect includes:

  • First and last name

  • Gender

  • Address

  • Telephone number

  • Email address

  • IP address

  • Activity on our website

  • Order and payment information

  • Photos taken as part of a commissioned assignment

  • Browser and device type

  • Contact details shared via messages or apps

2. Purpose and legal basis for processing

We only process your personal data when there is a legal basis to do so, as required by the GDPR. These bases include:

  • Performance of a contract: to provide our services, deliver orders, and maintain communication.

  • Legal obligation: such as for tax or administrative records.

  • Legitimate interest: for improving services or securing systems.

  • Consent: for example, when using portrait photos for our portfolio or social media. We will always request your explicit permission for this.

3. Retention periods

We do not store your data longer than necessary. The retention periods we apply are:

Type of data Retention period

Personal details, contact info 7 years (legal obligation)
Photos 5 years (for potential reordering),
unless you’ve given permission for longer use (e.g. portfolio)
Google Analytics data 26 months (anonymized)

4. Sharing personal data with third parties

Studio Roep does not sell your data. We only share data with third parties if:

  • it is necessary for providing our services (e.g. print partners, hosting providers), or

  • we are legally required to do so.

We enter into data processing agreements with all processors to ensure your data is handled with care and in accordance with GDPR standards.

5. Cookies

Our website uses functional, analytical, and tracking cookies to provide the best possible user experience.

  • Functional cookies ensure the website operates correctly and remembers your preferences.

  • Analytical cookies (Google Analytics) help us understand how visitors use the website. IP addresses are anonymized.

  • Social media cookies allow content to be shared via platforms like Instagram and Pinterest.

During your first visit, we ask for your consent to place non-essential cookies. You can disable or delete cookies at any time via your browser settings.

6. Your rights

Under the GDPR, you have the right to:

  • access the personal data we hold about you;

  • request correction or deletion of your data;

  • withdraw any previously given consent;

  • object to how we process your data;

  • request data portability (transfer of your data to another service provider).

To make such a request, email us at info@studioroep.nl. Please include a copy of a valid ID. Be sure to redact your photo, MRZ (machine-readable zone), passport number, and citizen service number (BSN) for privacy.

We will respond within four weeks.

7. How we protect your data

Studio Roep takes appropriate technical and organizational measures to prevent misuse, loss, unauthorized access, or unlawful processing of your personal data. These include:

  • SSL-secured website

  • Secure email and storage systems

  • Strong, regularly updated passwords

  • Two-factor authentication

  • Encrypted backups

If you suspect that your data is not properly protected or if there are signs of misuse, please contact us immediately at info@studioroep.nl.

8. Changes to this policy

We may update this privacy policy from time to time. The most recent version will always be available on our website.